Overview: Point System
The success of the Cavalier Band truly relies on volunteer help from parents. We serve our children so that their band experience can be the very best. In order to provide you with a guide as to how much you are needed, we put together a point system that helps quantify how much you are helping as well as the involvement of the volunteer task. We ask that each band family sign up to volunteer until they reach a total of 5 points for the Fall semester (2 of those points at concessions), and 3 points for the Spring semester. We welcome you to go above and beyond that! Right now we are focusing just on Fall needs and getting people signed up for those.
Working Concessions (1 point each) – Every band family is asked to work TWO games. This is the biggest money maker for the band, and we ask that when you sign up please be sure you can make it.
The dates for the home varsity football games are:
Sept 8th – Cibolo Steele
Sept 15th – Dallas Jesuit
Sept 29th – Hays
Oct 4th – Halftime Showcase Event (not a football game; this is the event where LTMS and
HB MS Middle School bands and LT High School band all perform for attendees)
Oct 20th – Lehman (Homecoming)
Nov 3rd – Vista Ridge
Signup for your two games as General Concessions Volunteers here. Tabs are set up for each game/event:
Concessions Pre-season cleanup (1 point) – We get all of the three football stadium concessions stands cleaned up and organized before the season starts. Tentatively scheduled for Saturday, August 12th. Two hour shifts available starting at 8 am. Your band student is scheduled to be at practice 8 am – 12 pm that day.
Concessions – Managers/Prep Volunteers/Etc. (5 points each!):
We do need some parents to take larger roles in helping with concessions. Training for each of these will be provided. The following volunteer positions are available for 5 points each.
Beverage Delivery – There are 5 or so deliveries to the stadium from Pepsi, typically during the day sometime the week of the home games. There will also be 3 water deliveries that will come from private label companies. We need a small crew to meet with beverage delivery personnel and help with directing drinks to all three concessions stands.
Ice Bagger – Because we use a lot of ice during games, this person will bag ice from the ice machines in the concessions stands for storage in freezers. This will happen once or twice each home game week.
Inventory – This person tallies the inventory periodically during the season as needed. Usually this occurs after home games so that we know how much to order for the next game.
Concessions Weekly Prep – This crew, which includes 2 managers, will work with the evening concession stand managers to get concessions set up in the afternoon before each home game.
Volunteer Manager for Concessions – This person manages online volunteer signups (using Signup Genius) and checks in volunteers at home games.
Concessions Stand Managers – These folks will manage the concessions stands operations during the games.
Sign up for any of these concessions-related weekly tasks (including Pre-Season cleanup day) here. Tabs are set up for each of the above tasks:
Uniforms SUDS (3 points) – The “SUDS” (Select Uniform De-griming Specialists) team washes 8-10 uniforms 4-5 times during marching season.
Uniform Fitting (1 point each) – During the first week of Summer Band Camp we will be fitting all band students for their marching uniforms. This is a huge task and we need lots of help so that our band students look their best on the field.
Signup for Uniforms-related tasks here:
Food/Water Serve a Meal (1 point each) – Help serve meals/water during Summer Band Camp or for home games.
Signup for Summer Band Meals here:
Signup for serving Home Game Day meals here:
“FEDS” (Front Ensemble Deployment Squad)
This group makes sure that all of the Cav Band percussion, color guard and field equipment gets to EVERY football game and contest! It involves loading trucks and carrying equipment on and off the field. Those committing to FEDS do not have to serve concessions duty and this fulfills all of their Fall volunteering. It is worth 5 points!
Signup for FEDS here:
Chaperone Away Game/Contest Parent (1 point each) - Travel with the band on the bus to away games and/or contests. Chaperones will monitor bus activity, help in the stands with students as needed, and help with food and water at the away events.
Signup to chaperone Away Games here:
Signup to chaperone Contests here:
Other Band Volunteer Opportunities
We also have a few other opportunities available that fulfill the complete 5 point Fall obligations. These are in various band-related areas where we need parents to step up to a higher level of involvement. They include:
Financial Review Supervisor
Business Sponsor Manager
Spring Fundraiser Chair
Uniforms SUDS Manager
Marching Uniform Fitting Assistant
Marching Season Uniform Assistant
Concert Season Uniform Assistant
Meal Manager spots for: Summer Camp, Home Games, Away Games,
Contests, General Meals Volunteer, Special Diets, etc.
Special Events Assistant
Football Season Weekly Award Manager
There are a few other positions we are looking for in the Spring – points will be given based on work delegated:
Banquet Awards Manager – Spring Only
Spring Trip Coordinator – Spring Only
If you are interested in exploring any of these additional opportunities please see Gretchen Vance or Mary Pakarinen on E Day to discuss, or email us as follows: